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Accountant-Accounts Payable Specialist in Marinette, WI at Bay Area Medical Center

Date Posted: 11/2/2018

Job Snapshot

Job Description

Location:  Bay Area Medical Center
Requisition Number:  2378
# of Openings:  1
Title:  Accountant-Accounts Payable Specialist
Department:  8030 - Accounting/Payroll
Position Type:  Temporary
Shift:  1 – Days
Hours:  7am-3:30pm
FTE:  1.0
40 hr. waiver required:  No
Is call required:  No
Weekend Rotation:  None
Removed Internally:  

TITLE:                       Accountant-Accounts Payable Specialist


Department:             Accounting

Reports to:               Director of Accounting

Supervises:             None


Job Summary:

The Accounts Payable Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, refund checks and 1099 file maintenance and processing. 

This is a temporary position that will go through September 2019. 

Essential Functions:

  1. Process all payment requests, prioritizing invoices according to cash discount potential and payment terms, and distributing payment accordingly for the hospital and related organizations.

  2. Process refund checks weekly for the hospital and related organizations.

  3. Review all invoices for appropriate documentation and approval prior to payment.

  4. Match purchase orders to invoices, if applicable.

  5. Maintain vendor files, including vendor setup and W-9 requests.

  6. Responsible for federal and state filings relating to accounts payable, including 1099 maintenance and mailing.

  7. Respond to vendor inquiries.

  8. Reconcile vendor statements, research and correct discrepancies.

  9. Maintain files and documentation thoroughly and accurately.

  10. Assist with or prepare any sales tax/use filings.

  11. Testing all applications for proposed accounts payable changes.

  12. Implement upgrades or additions, and train application users.

  13. Acting as liaison with all organizational levels to provide exceptional customer service on these applications.

  14. Ensures that documentation is current to enable others to fill-in for accounts payable processing as needed.

  15. Recommending and implementing improvements and enhancements.

  16. Assisting the director with monthly financial statement preparation, annual external audit work, paper preparation and internal analysis as needed.

  17. Completing monthly bank reconciliations as assigned.


Additional Responsibilities:

  • Additional duties as assigned by the Director of Accounting or CFO.

Qualifications:

Associates Degree in Accounting, Business Management or related field or high school diploma with 2+ years of accounts payable experience required.  Health care accounting experience is preferred.  Knowledge of the Meditech General Ledger, Accounts Payable and LSS applications is desirable.  Experience with MS Word, MS Excel and MS Outlook is a plus.  Strong project management and analytical skills, ability to work in a team environment, strong verbal and written communication skills, and a commitment to customer satisfaction is required. Professionalism, accuracy, dependability and confidentiality are essential.  Position requires close attention to detail, good organization skills, independent decision-making and work planning, highly organized professional performance and ability to work under stress in order to meet project deadlines required.

Working Conditions:

Work is mental rather than physical.

Workload volume, timing and responsibilities can cause position to be stressful at times.

Position may require above 40 hours in a week.

Position requires sitting, standing, light lifting, walking.

Demonstrate positive, helpful interaction with staff and co-workers, promoting teamwork and fostering collaborative efforts. 

Establishes a work environment conducive to openness/trust and helping others succeed.

Is reliable, trustworthy, responsible and confidential nature of work and access to data. 

Uses logic to arrive at innovative solutions where no policy or procedure exits.

Communicates well in verbal and written formats.

Deals with conflict situations positively and participates in finding solutions. 

Organizes duties and manages time effectively to meet multiple requests, workload pressures, and deadlines.

Is focused on duties despite distractions.

Commits to the Bay Area Medical Center mission and service care standards in daily performance of duties by seeking exceptional opportunities and providing same.

Support positive change through education, planning and reflection; willingness to learn, seek innovation, and encourage learning in others. 

Creates a positive environment with an empathetic, compassionate interaction with all customers. 

Serves all customers without prejudice, seeking to preserve dignity.

Serves as a role model and seeks to motivate staff to commit to the mission and service care standards of Bay Area Medical Center.

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